Write the selected option
Include size, color, version, set quantity and product option text exactly as shown on the source page.
ORDER NOTES - HOOBUY SPREADSHEET GUIDE
Hoobuy Order Notes Guide
Use this page before payment. A good order note turns a product find into exact buyer instructions for option, QC proof and parcel handling.
Buyer checks before moving forward
Use these checks to decide whether the product is ready for payment, warehouse review or parcel release. Each point is written for buyers who want fewer wrong options and clearer shipping decisions.
Add one QC request
Ask for the photo that proves the risk, such as size tag, logo position, ruler measurement, hardware or package label.
Mention packaging risk
Add box, protection, no-fold or fragile notes when the item shape or surface matters.
Keep it short
Clear notes are easier for purchasing and warehouse staff to follow than long general messages.
Quick decision table
Use this table when comparing several Hoobuy product rows and deciding which one is ready for the next step.
| Check | Why it matters | Buyer action |
|---|---|---|
| Write the selected option | Include size, color, version, set quantity and product option text exactly as shown on the source page. | Open the spreadsheet when this detail is clear. |
| Add one QC request | Ask for the photo that proves the risk, such as size tag, logo position, ruler measurement, hardware or package label. | Open the spreadsheet when this detail is clear. |
| Mention packaging risk | Add box, protection, no-fold or fragile notes when the item shape or surface matters. | Open the spreadsheet when this detail is clear. |
| Keep it short | Clear notes are easier for purchasing and warehouse staff to follow than long general messages. | Open the spreadsheet when this detail is clear. |
Common mistakes buyers should avoid
These mistakes usually cause extra messages, unclear QC evidence or shipping choices that cost more than expected.
Buyer risk
Letting the agent choose
The buyer should choose the option; the note should not ask the agent to guess.
Buyer riskWriting vague QC requests
Ask for the exact photo angle instead of a broad 'check quality' instruction.
Buyer riskForgetting parcel needs
Some notes should be written before warehouse release, not after the parcel is submitted.
Buyer FAQ
Short answers for buyers using a Hoobuy spreadsheet before ordering or shipping.
What should I put in a Hoobuy order note?
Put the exact option, one useful QC photo request and any packaging or parcel concern tied to that product.
How long should the note be?
Short notes work better. Use direct lines for option, QC photo and packaging request.
Can order notes help with QC?
Yes. A clear note tells the warehouse what evidence the buyer needs before approving the item.